UPDATING CAPTAINS & OFFICIALS ON PLAY-CRICKET
Part 1: Updating team captains (and team managers if you have them) on the specific Play-Cricket page for their team
It is essential that clubs have the correct captain listed on the Play Cricket page for each team, so that captains receive emails from the league, can submit the appropriate ground reports, andso opposition captains can easily contact them. Please note that this is not on the "About us/Club Officials" section of your club’s Play Cricket website but under the appropriate team, in the “Teams” section (see below). Adding captains' details to the "About Us/Club Officials" section does improve their visibility to the public (see below) but is not a substitute, as Play-Cricket only uses the information given in the “Teams” section for automatic emails and for other processes. Unfortunately, the two sections are not linked.
You can check which captain is showing for each team by going to the public page of your club’s Play Cricket site and clicking on “Teams”, then the team in question. The name, email (or an email link) and a contact telephone number must be showing.
Captains can be updated in the Administration section of a club’s Play Cricket site as follows:
Go to your club’s Play Cricket page and select “Administration” from the menu
Select “Setup”
Select “Teams”
Click the “Edit” icon for the team in question
Then go down to the “Captain” section and select the appropriate club member to be captain (if necessary, delete the existing captain first) and then press “Save” at the bottom of the page.
You can also do this for Team Managers if you have them, but Captains are the essential minimum. Note: For junior teams only an adult Team Manager should be selected, not a captain, for safeguarding reasons.
Please note that the captain’s email and a contact telephone number must be included. This is to ensure the captain receives relevant emails from the league and that they can be contacted by other teams and umpires in case of any cancellations. Clubs must not hide contact details for captains.
Part 2: Updating club Officials on your Play Cricket “About Us” page
To ensure that clubs get all relevant emails from the league, key club officials should be added and edited in the Administration section of a club’s Play Cricket site as follows:
Go to your club’s Play Cricket page and select “Administration” from the menu
Select “Website content”
Select “About Us”
Select “Club Officials”
At a minimum, the league requires clubs to list names, email addresses and phone numbers for their Chairperson, Hon. Secretary, Hon. Treasurer, Club Safeguarding Officer, the Women & Girls Co-ordinators if applicable (or “W&G Coordinator” if one person does both) and Website Administrator (person who looks after the club’s Play Cricket site). Clubs can choose to select the "hide" option next to the Officials' details so they are not visible to the public, while still being accessible to the league and YCB.
You may also add Team Captains to the “About Us” page, by selecting “Other” on the dropdown list of Club Official roles and manually typing “1st XI Captain” (etc) into the “Display as” line. This information is not used by Play Cricket processes but it does make the captains more visible to the public.